JOB OPENINGS

The Town currently has the following openings:

1. Administrative Analyst - Brighton Memorial Library
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Administrative Analyst (*provisional)
Brighton Memorial Library
Full Time 35 hours per week (M-F 9am-5pm)
Salary range: $43,351-$56,400
Application deadline: July 11, 2017

*The term provisional means that you will be required to take the next Civil Service examination for this title, and place among the top three (3) candidates on the examination list in order to be eligible for permanent appointment.

Job Summary

The Brighton Memorial Library (BML) is seeking a full time Administrative Analyst to provide analysis and reporting of service, productivity and financial resources.
This position supervises the Library’s Business Office and is responsible for personnel, purchasing, report generation, budget preparation, revenue and cash fund oversight. The employee plays a key role in the development of administrative plans, policies and procedures and serves on the Library’s management team. The employee reports directly to and with general supervision from the Library Director III.


Eligibility

Anyone who currently has a permanent appointment from a Civil Service List as an Administrative Analyst and desires a transfer in grade
Anyone whose name currently appears on the County Civil Service Administrative Analyst List of Eligibles
Anyone who takes the forthcoming Administrative Analyst test and is eligible for permanent appointment


Minimum Qualifications

Candidates must meet the following minimum requirements on or before the date of the written exam:
Graduation from a regionally accredited or New York State registered college or university with a Bachelor's degree, plus EITHER:
(A) Two (2) years of paid full-time or its part-time equivalent experience in administrative analysis, budget analysis, grants application, municipal management, or analysis of fiscal or monetary programs for a public or private institution, agency, or department; OR,
(B) A Master's degree in Business Administration, Public Administration or Urban Administration plus one (1) year of experience as indicated in (A) above.

TYPICAL WORK ACTIVITIES:  

(All need not be performed in a given position. Other related activities may be performed although not listed)

  • Analyzes and drafts financial projections for BML’s grant applications, Gift Fund initiatives and annual budget proposals
  • Oversees all accounts and analyzes library division account activity in comparison to prior years’ services and budget and projected program and cost information
  • Compiles and compares data for annual reports of services and finances for the community and state and county agencies
  • Assists with the development of annual reports and presentations on the Library’s productivity indicators, services and budget
  • Analyzes monthly statistics regarding Library services, operations and monthly budget data and updates the Director in preparation for reports to the Board
  •  Analyzes and reports to the Director about biweekly payroll and personnel data to maximize utilization of personnel resources throughout the year
  • Assists with readiness for external annual audits of all finances and services
  • Evaluates and drafts operating procedures and policy recommendations as needed regarding finances, payroll, and human resources
  • Oversees the development, revision and maintenance of the Library’s organizational charts and tables
  • Processes new employees and generates and maintains all employee records and related files, including interaction with the Town of Brighton and Monroe County civil service
  • Maintains BML payroll, annual operating budget and revenue records, conducts comparative analysis of each and makes recommendations to the Director regarding advances and developments in solutions for improved productivity
  • Other related work as assigned

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:



  • Ability to adhere to established BML and Town of Brighton policies and procedures in purchasing, personnel and revenue collection
  • Knowledge of the functions of municipal government, with knowledge and experience in public library operations preferred
  • Computer office skills, with strong proficiency in Excel
  • Ability to make fiscal, organization and management analyses
  • Ability to prepare concise oral and written reports
  • Ability to establish and maintain effective working relationships with others
  • Good judgment, initiative and thoroughness
  • Accuracy and attention to detail
  • Confidentiality
  • Physical condition commensurate with the demands of the position

BENEFITS:


10-20 accruable vacation days; 12 sick days accruable to 180; 8 paid holidays; 3 personal days; NYS Retirement; medical and dental plans available


    HOW TO APPLY:
    1. Please send a cover letter, resume, Brighton Memorial Library application (available at www.brightonlibrary.org) and 3 professional references with names and contact information via email to jennifer.ries-taggart@libraryweb.org or mail to:
    Brighton Memorial Library
    Attn: Jennifer Ries-Taggart
    2300 Elmwood Avenue
    Rochester New York, 14618

    1. Applications will be accepted until July 11, 2017
    2. The Town will contact perspective applicants to schedule interviews; please do not call the offices directly. 

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    Employment Application


    For our Employment Application please access

    here.
     
         
    The Town of Brighton is an Affirmative Action/Equal Opportunity Employer. We welcome job applications from qualified individuals without regard to race, color, religion, sex, national origin, age, disability, ancestry, family care status, veteran status, marital status, sexual orientation or any other lawfully protected status.